Privacy Act - Annual report 2019-20
Table of contents
- Introduction
- Administration of the Privacy Act
- Statistical Report
- Fees
- Information Holdings
- OCL Website
- Reading Room
- Education and Training Activities
- Privacy Impact Assessments
- Disclosure of Personal Information
- New/Revised Policies, Guidelines and Procedures Implemented
- Complaints
- Application to the Federal Court
- Data Matching and Sharing Activities
- Time to Process Access to Information Request Monitoring
- Material Privacy Breaches
- Annex A — Delegation Orders
- Annex B — 2019-20 Statistical Report
This publication is available upon request in accessible formats.
For a print copy of this publication, please contact:
Office of the Commissioner of Lobbying
Tel.: 613-957-2760
Fax: 613-957-3078
Email: questionslobbying@lobbycanada.gc.ca
This publication is also available electronically on the Web in HTML and PDF formats at the following address: lobbycanada.gc.ca.
Permission to reproduce
Except as otherwise specifically noted, the information in this publication may be reproduced, in part or in whole and by any means, without charge or further permission from the Office of the Commissioner of Lobbying, provided that due diligence is exercised in ensuring the accuracy of the information reproduced; that the Office of the Commissioner of Lobbying is identified as the source institution; and, that the reproduction is not represented as an official version of the information reproduced, nor as having been made in affiliation with, or with the endorsement of the Office of the Commissioner of Lobbying.
For permission to reproduce the information in this publication for commercial redistribution purposes, please email: questionslobbying@lobbycanada.gc.ca.
Aussi offert en français sous le titre
Commissariat au lobbying du Canada – Loi sur la protection des renseignements personnels – Rapport annuel 2019-2020
Introduction
The Privacy Act (Revised Statute of Canada 1985, Chapter P-21) was proclaimed on July 1, 1983. The Privacy Act extends to individual Canadian citizens and permanent residents, the right of access to information about themselves held by the government, subject to specific and limited exceptions. The Privacy Act also protects the individual's right to privacy by preventing others from having access to personal information and gives individuals substantial control over its collection and use.
Section 72 of the Privacy Act requires that the head of every government institution prepare an annual report on the administration of the Privacy Act within the institution during each financial year for submission to Parliament.
This annual report is submitted by the Office of the Commissioner of Lobbying (OCL) in accordance with the Privacy Act. It describes how the OCL fulfilled its responsibilities in fiscal year 2019-20.
The Office of the Commissioner of Lobbying
The Commissioner of Lobbying’s mandate, derived from the Lobbying Act (the Act), is to ensure transparency of the lobbying of federal public office holders. This contributes to increasing the confidence Canadians have in the integrity of government decision making.
The mandate of the Commissioner is threefold:
- maintaining the Registry of Lobbyists, which contains and makes public the registration information disclosed by lobbyists;
- developing and implementing educational programs to foster public awareness of the requirements of the Act; and
- conducting reviews and investigations to ensure compliance with the Act and the Lobbyists’ Code of Conduct (the Code).
Under the Act, the Commissioner of Lobbying also has the authority to grant exemptions to former designated public office holders who are subject to a five-year prohibition on lobbying activities.
The Commissioner reports annually to Parliament on the administration of the Act and the Code. The Commissioner is also required to table to Parliament reports on investigations, which include her findings, conclusions and the reasons for her conclusions.
Responsibility for information rights / Delegation of authority
The Privacy Act provides the authority to the Commissioner of Lobbying to exercise full powers granted under the Act. The OCL’s Access to Information and Privacy (ATIP) Coordinator is delegated the authority via a Delegation Order, of which copies are attached in Annex A. The OCL has two positions responsible for the administration of the Privacy Act, an ATIP Coordinator and an Executive Assistant.
The Director of Investigations and Corporate services was the ATIP Coordinator from April 1st, 2019 to March 31, 2020. The ATIP Coordinator is responsible for the development, coordination and implementation of effective policies, guidelines and procedures to manage the OCL’s compliance with the Privacy Act. The Coordinator makes decisions on the disposition of requests under the Privacy Act, promotes awareness of the legislation to ensure organizational responsiveness to its obligations, as well as monitors and advises on compliance with the Privacy Act, regulations, procedures and policies. Further, the Coordinator acts as spokesperson for the OCL in dealings with the Treasury Board Secretariat, the Privacy Commissioner, and other government departments and agencies. The Coordinator is also responsible for conducting consultations with other governments within Canada and other federal organizations, as required. Finally, the Coordinator is the point of contact on issues involving the collection of personal information and privacy.
The Executive Assistant provide support to the ATIP Coordinator on the process of any requests received under thePrivacy Act.
Due to the limited number of requests received, the OCL did not dispose of any service agreements under section 73.1 of the Privacy Act during the reporting period from April 1st, 2019 to March 31, 2020. Under the Act, the OCL collects information from registrants and lobbyists and the disclosures filed by registrants are accessible on the Registry of Lobbyists at the following address: lobbycanada.gc.ca.
The OCL’s Annual Report and Reports on Investigations must be tabled in both Houses of Parliament. They are also posted on the OCL’s website and on the Open Government Portal under the AIA requesting that all reports tabled in Parliament be proactively disclosed.
Administration of the Privacy Act
Statistical report
Annex B provides a statistical summary of requests under the Privacy Act. In 2019-20, the OCL did not received any request under the Act.
Fiscal year | Requests received | Consultation completed from other institutions |
---|---|---|
2019-20 | 0 | 0 |
2018-19 | 0 | 0 |
2017-18 | 0 | 0 |
2016-17 | 1 | 0 |
2015-16 | 1 | 0 |
Since the OCL did not receive any request under the Privacy Act, the COVID-19 pandemic did not impact the OCL ability to fulfill its Privacy Act responsibilities. Therefore, the OCL did not have to put some mitigation measures in place.
Fees
No fees are applicable under the Privacy Act.
Information holdings
Secretariat and ensuring that updates are provided for inclusion in the Canada.ca publication. This publication contains a description of the classes of institutional records held by the OCL, and can be obtained through public or academic libraries or it may be viewed online on the Treasury Board Secretariat’s website at Canada.ca. The OCL does not have any exempt banks.
OCL website
The OCL's website at lobbycanada.gc.ca, allows the user to access and search the Registry of Lobbyists, as well as to obtain copies of reports, including the OCL's annual reports on Access to Information and Privacy. Summaries of completed requests are available on the OCL website.
Reading room
A reading room is available at the OCL's office, situated on the 8th Floor at 410 Laurier Avenue West, Ottawa, Ontario, Canada K1R 1B7.
Education and training activities
In 2019-20, the OCL did not provide any education and training activity regarding the Privacy Act to its staff.
Privacy impact assessments
No Privacy Impact Assessment (PIA) was completed for the period of 2019-20.
Disclosure of personal information
There were no disclosures of personal information by the OCL during the reporting period pursuant to each of the following provisions of the Privacy Act: paragraphs 8(2)(m), 19(1)(e) or (f), or sections 22.2, 22.3, 69.1 or 70.1.
New/revised policies, guidelines and procedures implemented
During the reporting period, the OCL did not implement new policies, guidelines, procedures or initiatives related to the Privacy Act.
Complaints
No complaints concerning the Privacy Act were received from the Office of the Privacy Commissioner in 2019-20.
Appeals to the federal court
There were no applications filed in 2019-20 related to the Privacy Act.
Data matching and sharing activities
No data matching or sharing activities were undertaken during 2019-20.
Time to process access to information request monitoring
Given the small number of requests received and processed by the OCL, no formal monitoring system was required during the reporting period.
Material privacy breaches
No Material Privacy Breaches occurred in 2019-20.
Annex A — Delegation orders
Access to Information Act and Privacy Act delegation order
The Commissioner of Lobbying, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, hereby designates the person holding the position set out in the schedule hereto, or the person occupying on an acting basis that position, to exercise the powers, duties and functions of the Commissioner of Lobbying as the head of the Office of the Commissioner of Lobbying, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.
Schedule
- Position
- Director of Registration and Client Services
- Access to Information Act and Regulations
- Full authority
- Privacy Act and Regulations
- Full authority
Dated, at the City of Ottawa, this Tuesday, May 1, 2018,
Nancy Bélanger
Access to Information Act and Privacy Act delegation order
The Commissioner of Lobbying, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, hereby designates the person holding the position set out in the schedule hereto, or the person occupying on an acting basis that position, to exercise the powers, duties and functions of the Commissioner of Lobbying as the head of the Office of the Commissioner of Lobbying, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.
Schedule
- Position
- Director of Registration and Client Services / Currently Director, Investigations and Corporate Services (as of September 30, 2019)
- Access to Information Act and Regulations
- Full authority
- Privacy Act and Regulations
- Full authority
Dated, at the City of Ottawa, this Thursday, February 6, 2020,
Nancy Bélanger
Annex B — 2019-20 Statistical report
Statistical report on the Privacy Act
Name of institution: Office of the Commissioner of Lobbying of Canada
Reporting period: 2019-04-01 to 2020-03-31
Section 1: Requests under the Privacy Act
Number of Requests | |
---|---|
Received during reporting period | 0 |
Outstanding from previous reporting period | 0 |
Total | 0 |
Closed during reporting period | 0 |
Carried over to next reporting period | 0 |
Section 2: Requests closed during the reporting period
2.1 Disposition and completion time
Disposition of Requests | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
2.2 Exemptions
Section | Number of Requests |
---|---|
18(2) | 0 |
19(1)(a) | 0 |
19(1)(b) | 0 |
19(1)(c) | 0 |
19(1)(d) | 0 |
19(1)(e) | 0 |
19(1)(f) | 0 |
20 | 0 |
21 | 0 |
22(1)(a)(i) | 0 |
22(1)(a)(ii) | 0 |
22(1)(a)(iii) | 0 |
22(1)(b) | 0 |
22(1)(c) | 0 |
22(2) | 0 |
22.1 | 0 |
22.2 | 0 |
22.3 | 0 |
23(a) | 0 |
23(b) | 0 |
24(a) | 0 |
24(b) | 0 |
25 | 0 |
26 | 0 |
27 | 0 |
28 | 0 |
2.3 Exclusions
Section | Number of Requests |
---|---|
69(1)(a) | 0 |
69(1)(b) | 0 |
69.1 | 0 |
70(1) | 0 |
70(1)(a) | 0 |
70(1)(b) | 0 |
70(1)(c) | 0 |
70(1)(d) | 0 |
70(1)(e) | 0 |
70(1)(f) | 0 |
70.1 | 0 |
2.4 Format of information released
Paper | Electronic | Other formats |
---|---|---|
0 | 0 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
---|---|---|
0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition | Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
2.5.3 Other complexities
Disposition | Consultation Required | Legal Advice Sought | Interwoven Information | Other | Total |
---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 |
2.6 Closed requests
2.6.1 Number of requests closed within legislated timelines
Requests closed within legislated timelines | |
---|---|
Number of requests closed within legislated timelines | 0 |
Percentage of requests closed within legislated timelines (%) | 0 |
2.7 Deemed refusals
2.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines | Principal Reason | |||
---|---|---|---|---|
Interference with Operations / Workload | External Consultation | Internal Consultation | Other | |
0 | 0 | 0 | 0 | 0 |
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Legislated Timelines | Number of Requests Past Legislated Timeline Where No Extension Was Taken | Number of Requests Past Legislated Timelines Where an Extension Was Taken | Total |
---|---|---|---|
1 to 15 days | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
2.7 Requests for translation
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Section 3: Disclosures under subsections 8(2) and 8(5)
Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
---|---|---|---|
0 | 0 | 0 | 0 |
Section 4: Requests for correction of personal information and notations
Disposition for Correction Requests Received | Number |
---|---|
Notations attached | 0 |
Requests for correction accepted | 0 |
Total | 0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
Number of requests where an extension was taken | 15(a)(i) Interference With Operations |
15(a)(ii) Consultation |
15(b) Translation or Conversion |
|||||
---|---|---|---|---|---|---|---|---|
Further review required to determine exemptions | Large volume of pages | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | |||
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
5.2 Length of extensions
Length of Extensions | 15(a)(i) Interference With Operations |
15(a)(ii) Consultation |
15(b) Translation or Conversion |
|||||
---|---|---|---|---|---|---|---|---|
Further review required to determine exemptions | Large volume of pages | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | |||
1 to 15 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 6: Consultations received from other institutions and organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
---|---|---|---|---|
Received during the reporting period | 0 | 0 | 0 | 0 |
Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Closed during the reporting period | 0 | 0 | 0 | 0 |
Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 7: Completion time of consultations on cabinet confidences
7.1 Requests with legal services
Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office
Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Complaints and investigations notices received
Section 31 | Section 33 | Section 35 | Court action | Total |
---|---|---|---|---|
0 | 0 | 0 | 0 | 0 |
Section 9: Privacy impact assessments (PIAs) and Personal Information Banks (PIB)
9.1 Privacy Impact Assessments (PIAs)
Number of PIA(s) completed |
---|
0 |
9.2 Personal Information Banksa
Personal Information Banks | Active | Created | Terminated | Modified |
---|---|---|---|---|
0 | 0 | 0 | 0 |
Section 10: Material privacy breaches
Number of material privacy breaches reported to TBS | Number of material privacy breaches reported to OPC |
---|---|
0 | 0 |
Section 11: Resources related to the Privacy Act
11.1 Costs
Expenditures | Amount | |
---|---|---|
Salaries | $0 | |
Overtime | $0 | |
Goods and Services | $0 | |
• Professional services contracts | $0 | |
• Other | $0 | |
Total | $0 |
11.2 Human resources
Resources | Person Years Dedicated to Privacy Activities |
---|---|
Full-time employees | 0.00 |
Part-time and casual employees | 0.00 |
Regional staff | 0.00 |
Consultants and agency personnel | 0.00 |
Students | 0.00 |
Total | 0.00 |
Note: Enter values to two decimal places.
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