Quarterly financial report for the quarter ended June 30, 2023

Introduction

This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. It should be read in conjunction with the Main Estimates. This quarterly report has not been subject to an external audit or review. However, it has been reviewed by the OCL Audit and Evaluation Committee.

The OCL mandate is stated in the Lobbying Act and covers three areas of activity:

• Establish and maintain the Registry of Lobbyists, which contains and makes public the information disclosed by lobbyists;
• Develop and implement educational programs to foster public awareness of the requirements of the Act; and
• Undertake investigations to ensure compliance with the Act and the Lobbyists' Code of Conduct.

Further details on the OCL’s programs may be found in the 2023-24 Departmental Plan and in the Main Estimates.

Basis of presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the OCL’s spending authorities granted by Parliament and those used by the organization consistent with the Main Estimates for the 2023-24 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.

The OCL uses the full accrual method of accounting to prepare and present its annual financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

Highlights of fiscal quarter and fiscal year to date (YTD) results

Statement of authorities

The total authorities available for use as at June 30, 2023, increased by $66,000 compared to the same quarter of the prior year. The increase reflects the authorities’ adjustment through the Annual Reference Level Update (ARLU). This is an increase when compared to 2023-24 of $76,218 which is due to the fund conversion from salary ($150,000) to O&M ($190,500) an increase of $40,500 in authorities. In addition, an increase in personnel authorities of $35,718 due to the ARLU collective bargaining adjustment less a decrease in employee benefits plan of $10,000 linked to the conversion.

Statement of budgetary expenditures by standard object

The OCL has spent approximately 19% of its authorities at the end of the first quarter of 2023-24.

The most significant expenditures are for personnel, representing approximately 78% of the net budgetary expenditures as at June 30, 2023. Actual personnel costs versus planned total spending at the end of Q1 are 15% and are similar to the previous year, which was 16%. Staffing of new and vacated positions remains a priority for OCL.

Actual other operating costs represent approximately 4% of the annual planned expenditures related to other operating costs, whereas for the previous year and for the same period it was 5%. The operating expenditures are lower than expected and can be explained, in part, because the OCL acquires some of its corporate services from other government entities through Memoranda of Understanding (MOUs) for information technology, human resources and financial services, and some of the invoices for services rendered for the first quarter were not received before the end of the quarter and consequently, not reflected in this report.

The organization’s spending at the end of the first quarter decreased by $107,000 when compared to the previous year results. The decrease is composed of lower personnel expenditures of $66,000 due to vacant positions and a decrease in operating expenditures of $41,000, mainly in the information and the professional services.

Risks and uncertainties

A financial risk always exists since the Commissioner’s decisions with respect to investigations, in relation to the application of Lobbyists’ Code of Conduct, and applications for exemption from the five-year prohibition on lobbying may be subject to judicial review by the Federal Court. The current amount allocated for funding legal work would be insufficient in the event of a significant litigation.

Significant changes in relation to operations, personnel and programs

There have been no significant changes in the organization during the current quarter.

Approval by senior officials

Approved by:

Ottawa, Canada
August 10, 2023

Statement of Authorities (unaudited)

Budgetary expenditures by Standard Object (unaudited)